- Features and advantages of automated cataloguing
- Use of various master databases and authority files for creating records
- Process of computerised cataloguing
- Copy cataloguing and data import/export in various formats
- Use of bibliographical standards for creation of records
- Various users services using cataloguing module
- Concept of shared cataloguing and OPAC
- Management issues of computerized cataloguing in wider context of library automation
2. Objective of Cataloguing
3. Advantages of Automated Cataloguing
- Creation of a record for a document only once;
- No main or added entries of catalogue are necessary;
- Any field may be .made searchable;
- Composite and interactive searches extend versatility;
- Outputs can be obtained in any desired format;
- Data input and retrieval is much faster;
- Repetitive work is eliminated;
- Import/export of bibliographic data is possible;
- Interlinking with external databases is possible.
4. Features of Automated Cataloguing
- UNICODE-based multilingual support for Indian and foreign languages;
- Compliant to International Standards such as MARC21, AACR-2, MARCXML;
- Supports multi-platform for bibliographic database such as My SQL,MS-SQL or any other RDBMS;
- Supports cataloguing of electronic resources such as e-journals, e-books, virtually any type of material;
- Supports online copy cataloguing from MARC21 bibliographic database;
- Provides default templates for data entry of different type of documents. User can also customize their own data entry templates for different type of documents;
- Provides freedom to users for generating reports of their choice and format along with template and query parameters;
- Provides facility to send reports through e-mail, allows users to save the reports in various formats such as PDF, Excel, MARCXML, etc.;
- Highly versatile and user-friendly OPAC with simple and advanced search. OPAC users can export their search results into PDF, MS Excel, and MARCXML format;
- Supports authority files of personal name and corporate body ;
- Supports data exchange through ISO-2709 standard;
- Global Search and replace a word or a phrase;
- Different templates for leaders and fixed fields of MARC21;
- Allows user-generated customized reports;
- Facilitates authority database of person name, corporate body, subject headings and series name; and
- Supports copy cataloguing in MARC21 format by using ISO- 2709 standard.
5. Creation and Maintenance of Master Database/Authority File
6. Basic Requirements for Catalogue Module
- Provide support for a variety of classification schemes and vocabulary control devices (e.g., subject headings lists or thesauri and electronic resource description formats);
- Supports standard bibliographic and authority record formats (e.g.MARC, CCF, etc.);
- Facilitates export or import of records from tape, disk or other devices;
- Facilitates retrieval of bibliographic record and its modification at any time, once it has been created;
- Facilitates coverage of items like monographs, serials, government documents or any other type of documents;
- Facilitates catalogue data to be added, validated, updated and removed online from the workstations; and
- Supports withdrawal of items, export and import of records from other services.
- Facilitates incorporation of changes in the MARC authority format or other national/ international standard formats;
- Generation of various kinds of references from authority records;
- Accommodate personal, corporate and topical name headings in a name authority file, title, uniform title, and series entries in a title authority file and subject headings in a subject authority file.
- Support both simple and expert searching;
- Support users to enter multiple words or phrases to be searched on one, more than one or all fields;
- Support Boolean Operators such as;
- OR (either one or both terms must be in the record)
- AND (both terms must be in the same record)
- NOT (following term must not appear in any record)
- Support positional operators such as;
- SAME (terms must be in the same field)
- WITH (terms must be in the same sentence within a field)
- NEAR (terms must be adjacent to one another, but in either order)
- ADJ (terms must be immediately adjacent to one another)
- Support relational operators (less than, greater than, equal to, etc.);
- Support user self-service features such as reservation of items, cancellation of reserved items, etc.;
- Facilitate limit its searches by publication year, language, item type, item category, location, etc.;
- Support multilingual features; and
- Enable searchers to specify which fields are to be displayed and to indicate brief or full display retrieve records.
- Supports Z39.50 compliant cataloguing system [ANSI/INISO Z39.50 (1995) or ISO
- Capturing of bibliographic and authority records from any Z39.50 server through Z39.50 client; and
- Facilitate local manipulation of captured data.
- Reflect count of all records added, edited by a specific operator or over a specified time period;
- Generate lists, statistics of items added or tabulated by call number, document
- Produce a list of all citations with authority file violations; and
- Support backup of all cataloguing records in suitable media (magnetic, optical,
7. Process of Computerised Catalogues
8.2 CCF (Common Communication Format)
8.5 Functional Requirements for Bibliographic Records (FRBR)
8.6 Resource Description and Access (RDA)
9. Users Services
10. Online Public Access Catalogues
- Simple Search;
- Boolean Search;
- Advanced Boolean Search;
- Displaying and downloading of records in MS Excel, PDF or MARCXML; and
- Search support for the items that are in the acquisition process in the library.
- Generate spine labels/ barcode labels and book cards; and
- Generate lists, statistics of items added or edited by operator over a specified time period,
References &amp; Further Reading
- Bilal Meghabghab, D. (1997). Automating Media Centers and Small Libraries: A Microcomputer-based Approach. Englewood, CO: Libraries Unlimited.
- Boss, R. W. (1997). The Library Administrator's Automation Handbook. Medford, NJ : Information Today.
- Cohn, John M. (2001). Planning for Integrated Systems and Technologies: A How to-do-it Manual for Librarians. London: Neal-Schuman.
- Cooper, Michael D. (1996). Design of Library Automation Systems: File Structures, Data Structures. and Tools. New York: Wiley & Sons.
- Cortez, E. M. and Smorch, T. (1993). Planning Second Generation Automated Library. Westport: Greenwood Press.
- Dempsey, L. (1994). Distributed Library and Information Systems: The Significance of Z39.50. Managing Information. 1(6) 41-42.
- Furrie, Betty. (2003). Understanding MARC: Bibliographic Machine-Readable Cataloging. Available online at htt.p:/Iwww.loc.gov/marc (accessed on 03.01.04).
- Mcqueen J. and Boss, R.W. (1984). Serials Control in Libraries: Automated Options.Library Technology Reports. 89-282.
- Mishra, R.K. (1999). Library Software Selection: An Analysis. IASLIC Bulletin. 44(3);125-132.
- Murray, I.R. (1997). Assessing the Effect of New Generation Library Management Systems. Program. 31(4); 313-327.
- Rayward, W.B. (2002). A History of Computer Applications in Libraries: ProlegomenaIEEE Annals of the History of Computing. April-June 2002, 4-15.
- Reynold, D. (1985). Library Automation: Issues and Applications. London: Bowker. Rowley, J. (1998). The Electronic Library. London: Library Association Publishing.
- Simmons, P. and Hopkinson, A. (ed.) (1992). CCF/B: The Common Communication Format for Bibliographic Information. Paris: UNESCO . .
- Sharma, C.D. (1988). Advances in Library and Information Science. Vol.l. Jaipur:R.B.S.A. Publishers.116
- Swan, J (1996). Automating Small Libraries. Wisconsin: High Smith Press LLC.
- Tedd, L.A. (1987). Introduction to Computer Based Library System. London: Heyde.
- Thomas, P.A. (1975). Task Analysis of Library Operations. London: Aslib.
- Thurman-Day, T., Flanders, B. and Zuck, G ed. (1994). Automationfor School Libraries:
- How to do it from Those Who Have Done It. Chicago: American Library Association. .
- Housekeeping Operations
- WINNEBAGO. (1997). The Guide to Library Automation. Caledonia, Minnesota:
- Winnebago Software Company.
- Yates, R. (1996). Library Automation: The Way Forward? Program. 30(3),239-53.