2. Need and Genesis of Information Analysis, Consolidation and Repackaging In Special Libraries
3. Information consolidation
3.1. Process of information analysis, consolidation and repackaging
- ‘Determination of an associate structure and rationalisation pattern for the contents or characteristics of information to be analyzed and synthesized, i.e. creation of a table of contents, a classification or codification scheme, a typology, or key to characteristics on the idea of that information is first analyzed and so synthesized.
- Consideration of the objectives, resources, constraints at intervals that analysis and synthesis are to be performed.
- Determination of evaluative criteria to be used because the basis for analysis and synthesis’.
3.1.1 Step 1: Selection of Information Source
- Selection is a crucial step in the process of information analysis, consolidation and repackaging determines the content of information consolidation services and products. Selection includes evaluation and is a basic, essential and indivisible a part of information consolidation. Selection requires a selection policy, selection aids and tools, and specification of a selection process.
- Acquisition is the physical procurement of documents or alternative items recording information. It needs procedures for procurement of necessary information sources, in cases of no outright procurement: procedures for access to sources involving getting information sources on loan, photocopying pertinent information, obtaining permission to use these information in another information systems/ libraries.
- Evaluation involved the criteria for assessing the standard or intrinsic advantage of information, criteria for assessing the quality of information products and services on the idea of users demand/ expectations, and procedures for achieving consent in assessments. In this step validity, reliability, accuracy, credibility, significance, etc. assess the intrinsic advantage of the information.
3.1.2. Step 2: Information Analysis
- The process of analysis is based on preliminary and fundamental process as well as the study of specialised area and the users on the basis of which information would be analysed. This information is organised on the basis of subject by creation table of contents, classification, and codification. The objectives, resources and constraints of the system through which information ought to be transferred should be considered following the determination of evaluative criteria. The steps involved in information analysis are:
- Familiarisation with contents of the documents involves the specification of topics in relation that information are going to be analyzed and extracted from documents,
- Preliminary sorting of contents (first evaluation)
- Selection / extraction/ unneeded information or content involve the specification of a scheme for organizing and systematizing information, specification of procedures for extraction of the relevant information or data and assessment
- Verification of content (second evaluation) verification of the extracted information or data into given categories or headings.
- Sorting of the information based on typology.
- Comparative arrangement and merging (within each class and subclass)
- Comparative evaluation (in each class and subclass) (third evaluation)
- Resolution of conflict
- Compression of information ( on the basis of objectives, resources and constraints of the system)
- Evaluation of final product ( forth evaluation)
- Evaluation of information sources
- Verification of individual extracts
- Comparative evaluation of various extract in every class and taxonomic class
- Evaluation of the synthesised product.
3.1.3. Step 3: Restructuring
- extent to which available content is to be incorporated (subject breadth and depth)
- degree of invariability of information as found within the original text and the also the degree to which new information (points of view, comparisons, etc.) is to be added
- degree of detail in information (specific to general)
- degree of changes in sequence of presentation relative to the original
- technical sophistication (minimal, moderate, high, very high)
- temporal aspects (timeliness, time spans covered, frequency of issue)
- editorial qualities (grammar, clarity, balance, logic of presentation)
3.1.4. Step 4: Information repackaging
- readability (comprehension wherever reading is involved)
- view ability (comprehension wherever viewing is involved)
- audibility (comprehension wherever listening is involved)
- identifiability (cognition and perception of key information elements)
- mnemonics (visual or audio association, significantly for recall)
3.1.5 Step 5. Dissemination
- Interpersonal delivery: through which the information consolidated products are provided personally to users either at their request or in anticipation of need
- Group personal delivery: provide information consolidated products to a whole group of users e.g., in a meeting, demonstration
- Strategic placement: positioned the information consolidated products in locations frequented by users to select on their own
- In-house delivery: institution of distinct dissemination functions in an organization e.g., circulation, reference
- Local depositories: involve the cooperative arrangements with local information systems and libraries
- Mass media: products are delivered and/or announced
3.1.6 Step 6: Marketing
- Activities in marketing
- Identify the intended group of clients i.e. the library users.
- Find out the needs and wants of user demands by applying user studies
- Provide user with the right products or services supported by the effective communication about the products, their benefits and usage, and makes them available at the right time and location.
- Examples of information consolidation products
4 Benefits of information consolidation
5. Information Consolidation Units/ Centres in India
- Regional Centre for Technology Transfer, United Nation Economic and Social Commission for the Asia and Pacific