MULTIVOLUME BOOKS IN CCC & AACR-2R P- 09. Knowledge Organization and Processing – Cataloguing * By :S P Sood

इस ब्लॉग्स को सृजन करने में आप सभी से सादर सुझाव आमंत्रित हैं , कृपया अपने सुझाव और प्रविष्टियाँ प्रेषित करे , इसका संपूर्ण कार्य क्षेत्र विश्व ज्ञान समुदाय हैं , जो सभी प्रतियोगियों के कॅरिअर निर्माण महत्त्वपूर्ण योगदान देगा ,आप अपने सुझाव इस मेल पत्ते पर भेज सकते हैं - chandrashekhar.malav@yahoo.com

MULTIVOLUME BOOKS IN CCC & AACR-2R

P- 09. Knowledge Organization and Processing – Cataloguing *

By :S P Sood

1. Introduction

In libraries most of the books are single volume. However some books are multivolume i.e. in more than one volume. Multivolume books are again of 2 types i.e. Type 1 and Type 2. In this module Cataloging complexities of all types of multivolume books are discussed.

2.1 Definition of volume

Ranganathan defines the volume in his CCC as ‘Several leaves of paper or other material used for recording, either the whole or a part of a work, fastened together so as to be opened at any desired place’. As such a volume is an independent physical unit.

According to AACR-2R volume means ‘In the bibliographical sense, a book distinguished from other books or from other major divisions of the same work by having its own inclusive title page, half title, cover title, or portfolio title, and usually independent pagination, foliation, or signature. This major bibliographical unit may include various title pages and or paginations’.

2.2 Definition of Multivolume Book

According to CCC ‘Book in two or more volumes giving a continuous exposition, and, for this or for any other reason in the distribution of thought among the volumes, compelling the treatment of all the volumes as an inseparable set, i.e. as if they together formed a single volume’. In other words it is a set of books in 2 or more than 2 volumes, having thought content in continuation and spread out in such a way that it is compelling to treat all these volumes together. In addition to the continuation of thought such books also have a common generic title. Author (s) may or may not be the same for all the volumes and so also pages may be in continuation or separate sequence in each volume. Each volume is assigned a suitable serial number viz vol 1, 2, 3 or A, B, C, or part 1, 2, 3.

Example :      

1. The book Principles or economics by Prof. M.C. Vaish in 2 volumes published (1975).
2. The dictionary of Inorganic Chemistry edited by R.C. Mehrotra in 4 vols (1991). The book is in 3 vols, but vol 1 is in 2 parts published independently.

            Though AACR-2R has not recognized the concept of multivolume book in the exact fashion in which it has been perceived by CCC, the AACR-2R of course makes a mention of multi part item as ‘a monograph complete, or intended to be completed, in a finite number of separate parts’. We can thus very well see the difference between CCC and AACR-2R at definition level. CCC speaks of ‘thought content’, ‘continuous exposition’ while AACR-2R touches only the physical aspect. Typically each physical volume is also a bibliographical volume. That is, the title page and/or the cover and half title page of a volume will state that is volume 1 or 2 as the case may be, and every page in the volume will belong to this bibliographical unit which may be paged independently, or be a part of continued pagination. Each volume has its own title page.

3. Types of Multivolume book

Diving deep into cataloguing problems of multivolume books, S R Ranganathan has differentiated the following 2 types of multi volume books:

3.1 Type 1

The type in which constituent volumes do not have as special title other than the common title of all the volumes and do not have any other factors that is capable of contributing to the title portion of the main entry.

Example:

1. Advance theory of astronomy by N C Sharma in 4 volumes.
2. Machine design. Edited by E Dickson. V 1 and 3 are published. V 2 and subsequent volumes are yet to be published.

3.2 Type 2

The type in which the constituent volumes have a special title for each or the volumes in addition to the common generic title.

Example:

1. Encyclopaedia of Banking in 2 volumes

Vol. 1: 1768-1874.

Vol. 2: 1875-1930.

     2.  History of India in 3 volumes

Vol. 1: Ancient India.

Vol. 2: Medieval India.

Vol. 3: Modern India.

            The AACR-2R, again, does not categorises the various types or form of multivolume books or works in the manner in which it has been done in CCC. The AACR-2R, however, states in general terms that sometimes several such bibliographical volumes are bound together between two cases of one physical volume. Each bibliographical volume is apt to have its own title page and may be paginated independently or be a part of continuous pagination; since there are fewer physical than bibliographical volumes, both are recorded in the collection to provide an accurate description. While defining the term volume, AACR-2R does so in the bibliographical sense. It says that it is a book distinguished from other books or from other major divisions of the same work by having its own inclusive title page, half title page, cover title and usually independent pagination; foliation or register, e. g. a reissue in one binding of a work previously issued in 2 or more volumes should be considered a bibliographical volume.

Thus we find that the concept and categorization of multivolume book is adequately developed in CCC, that in AACR-2R its development appears to be unconscious, limiting its jurisdiction to physical get up.

4.1 Multivolume Type 1 in CCC

Multivolume books have additional information in regard to title section only. So relevant additions will be made in this section as per information available with relation to its volume. So multivolume type 1 is to be catalogued like a simple book with additional provision in case of following variations:

4.1.1 Complete set published and available in library

Additional sentence in title portion of main entry will be given viz number and the term V:

	W     K	5.1 to K5.2
	12345	SINGHAL (R K)  (1938). Fundamentals of political science. 2 V.

4.1.2 Uncomplete set and publications is in progress

If published volumes are available in the library, additional paragraph after title will be given with the term V and number of published volumes and a dash. The additional paragraph will be given in pencil.

	X8(A):	8     K9.1 to K9.3-
	1023-	GOREY (B N) (1921). Economics of industrial management. V 1-3- 1025

When all the volumes are received, the pencil portion in the title section will be replaced by the term 5V etc and treated as a complete set.

4.1.3 Incomplete set possessed by the library

If all the volumes of the book which have been published are partly possessed by the library, a further sentence is to be added in pencil in square brackets as detailed in the example below:

	D 68	K8.1;   K8.3
	6768-	CROWHURST  (Norman  H) (1928). Basic audio. Ed 2.  4 V. [V 2, 4 not in library]. 6769

When vol 2 and 4 are added, the portion on title section is rubbed of and numbers included in Book Number and Accession Number.

4.1.4 Uncomplete & Incomplete set possessed by the library and also publication is in progress:

Example

	12345	V1-3-  [V2, 3 not in library]. -12347

            In addition to the main entries, the added entries, BIE’s are to be prepared accordingly showing the above relevant information in title section.

Example

	CROW	HURST (Norman  H)  (1928).
	library].	Basic audio.  Ed 2. 4 V.  [V2, 4, not in                                             D66   K8.1; K8.3

4.2 Multivolume Type 2 in CCC

The multivolume books of type 2 are catalogued like the books of type 1 with additional provisions in case of following variations:

(a) Additional paragraphs one corresponding to each volume that has extra specific information. Each para is to consist of:

1. The term V
2. The number of the volume
3. A fullstop
4. The special title of the volume
5. The term ‘by’ followed by the name of author

            5.1        A full stop

      6.  The term indicating the kind of collaboration followed by the name of distinct collaborators, if any.

      7.  A full stop

      8.  A note in circular bracket to indicate any special feature.

	E1k	N12.1 to N 12.4
	silver.  A Thiel 11420-	HOFMANN (M  K)  (1932), Ed. Dictionary of inorganic compounds. 3V in 4. V 1. Part 1. Introduction etc and water to V 1. Part 2. Mercury to buran. V 2. Almunium. V 3. Calculation, tables etc. (This volume has as additional editor). 11423

            The CCC is so meticulous in the treatment of multivolume books that it even prescribes to the writing of class number followed by a dash (-) if publication is in progress. Similarly it also prescribes that if some and not all volumes of a set are of abnormal size (undersized or oversized) the underlining etc is to be done to the book numbers of those volumes only, e. g.

            K2.1 to K2. 2 (Here 2nd volume is undersized)

            The comprehensive treatment would call for a Cross Reference Entry in case a guest document appears in any of the volumes of a set. In Class Index Entry, chain will be drawn for the class number of the Main Entry as well as Cross Reference Entry. The Book Index Entry will be provided for all such persons, corporate bodies, titles and series associated with the common generic title and the specific titles. The edition and volume information would be repeated in all Book Index Entries.

	Wv	N42.1 to N42.2
	11241-	SAIT (E C)  (1918), Ed.  Masters of political thought.  V1-2- V1. Plato to Machiavelli, by M B Foster. V2. Machiavelli to Bentham, by W J Jones.   11242

	FOST	ER (M B).
	V 1.	Sait, Ed: Masters of political thought. V1-2-.   Plato to Machiavelli.               Wv        N42.1

	SAIT	(E  C)  (1918), Ed.
		Masters of political thought. V1-2-  Wv        N42.1 to N42.2-

	JONES	(W  T)  (1921).
	Machi	Sait, Ed: Masters of political thought. V1-2- avelli to Bentham.                    Wv       N42. 2

5.1.1 Complete set

If all the volumes of set have been published and acquired in the library, Rule No. 2.5B17 prescribes ‘Give the number of volumes of a printed monograph in more than one physical volume’.

Example

            3   v.

            5   v.

            Rule No. 2.5B19: If the number of bibliographic volumes differs from the number of physical volumes, give the number of bibliographic volumes followed by in and the number of physical volumes.

Example

            8  v.  in  5

            3  v.  in  5

            Rule No. 2.5B20: If a set of volumes in continuously paged, give the pagination in parentheses after the number of volumes. Ignore separately paged sequences of preliminary matter in volumes other than the first.

Example

            2  v. (xix, 999 p.)

            3  v. (xi, 919 p.)

            (Pages numbered xi, 201; xvi, 202-608; vii, 609-919).

            Rule No. 2.5B21 Optional addition: If the volumes in a multivolume set are individually paged, give the pagination of each volume in parentheses after the number of volumes.

Example

             2 v. (xvi, 329; xx, 412 p.)

            Rule No. 2.5D3: If the volumes in a multipart item differ in size, give the smallest or smaller and the largest or larger size, separated by a hyphen.

Example

            24 x 28 cm.

            Rule No. 1.4F8: If two or more dates are found on the various parts of a multipart item (e.g.) when an item is published in parts over a number of years, give the earlier and later or earliest and latest dates, separated by a hyphen.

Example

            1975-1977

Rule No. 21.B2: If the title proper of a monograph in more than one physical part changes between parts, give the title proper of the first part as the title of the whole monograph. If however, another title proper appearing on later parts predominates, change the title proper of the whole monograph to the later title proper. If the title proper of multipart monograph changes between editions, follows the instructions in 21.2B1.

5.1.2 Incomplete set

If all the volumes of a set have not been published and the work is in progress, AACR-2R Rule No. 1.5B5 prescribes ‘In describing a multipart item that is not yet complete, give the specific designation alone preceded by three spaces’.

Example

            …v.

            Rule No. 1.4F8: In describing a multipart item that is not yet complete, give the earliest or earlier date only, and follow it with a hyphen and four spaces.

Example

            ,1998-

            Optionally, when the item is complete, add the latest or later date.

Example

            ,1995-1999

5.1.3 Uncomplete set

If all the volumes of a set have not been published and all the volumes published so far have not been acquired by the library AACR-2R Rule No. 1.7B and 2.7B20 prescribes to record a temporary note (in pencil) as follows:

Example

            Library has v. 1, 3, 5 and 8 only.

Library set lacks v.5.

5.2 Multivolume Book Type 2 All the rules prescribed for multivolume book type 1 will be applicable for type 2 also. Additional Rule No. 2.7B18 is prescribed which states ‘List the contents of an item, either selectively or fully, if it is considered necessary to show the presence of material not implied by the rest of the description; to stress items of particular important; or to list the contents of a collection or of a multipart item’.             Partial contents. Public library scenario in Rajasthan/by S.P. Sood. Chap. 11. Contents. Vol. 1. Introduction tables-v. 2. Schedules-v. 3. Relative index.

Conclusion

From the above analysis it is concluded that both the codes deal with the problems fairly exhaustively. The CCC by giving precise definition, differentiating types and treating each volume along with complexities involved from the angle of day to day library work, by taking the idiocyracies of publishers in issuing the multivolume sets into consideration fully, strikes at the root and reaps a bumper harvest. The AACR-2R by not giving clear cut definition, not identifying the various types and treating it at the collation and bibliographical, physical level only, beats about the bush. Vol and part have been confused in AACR-2R.

7. Further Readings

1. Anglo American Cataloguing Rule. 2^nd ed. 1988 revision. Ottawa: Canadian Library Association, 1988.
2. Krishna Kumar and, B.S. Garg: Advanced cataloguing practice. Delhi: Har Anand, 2005. Chap. 10.
3. Ranganathan, S.R.: Classified catalogue code with additional rules for dictionary catalogue code. 5^th ed. Bangalore: Sarda Ranganathan Endowment for Library Science, 1988

METADATA AND DUBLIN CORE P- 09. Knowledge Organization and Processing – Cataloguing * By :S P Sood

इस ब्लॉग्स को सृजन करने में आप सभी से सादर सुझाव आमंत्रित हैं , कृपया अपने सुझाव और प्रविष्टियाँ प्रेषित करे , इसका संपूर्ण कार्य क्षेत्र विश्व ज्ञान समुदाय हैं , जो सभी प्रतियोगियों के कॅरिअर निर्माण महत्त्वपूर्ण योगदान देगा ,आप अपने सुझाव इस मेल पत्ते पर भेज सकते हैं - chandrashekhar.malav@yahoo.com

METADATA AND DUBLIN CORE

P- 09. Knowledge Organization and Processing – Cataloguing *

By :S P Sood

1.0 Introduction

 Metadata can be defined as a structured data which describes the attribute of the Dublin Core butes and contents of an original document to provide instant access. It is a description of objects such as images, e-texts, multimedia and other electronic files or data about data or information about information. Simple examples of metadata are index, schema, table and view. The other form of metadata are  MARC-21 and rules sets used with it such as AACR2 are metadata standards and Traditional library cataloguing.

2.0 Objectives

After reading this module in detail, it is expected that you will have a clear cut idea:

• The concept and meaning of Metadata
• The purpose and functions of Metadata have been clearly explained citing different functions with suitable examples.
• Further Types of metadata and benefits also stated in an understandable manner.
• In the Introduction, you can understand the reasons for the development of Dublin Core.
• The Initiatives and efforts made by different organizations for the genesis of Dublin Core have also discussed.
• What is Dublin Core Metadata Standard and the Mission/Goal have been clearly described.
• Two Types, namely Simple Dublin Core and Qualified Dublin Core have been stated.
• 15 elements of Simple Dublin Core has been explained elaborately giving appropriate explanations as and when necessary. Further 3 more elements besides the above 15 have also mentioned.

3.1 MEANING OF METADATA

• ‘Meta’ means something of a higher or more fundamental kind.
• Data which describes a resource (s) or data which is associated with an object that describes that object.
• Refers to networked electronic resources, all digital object that exists on the Internet and descriptive information about www.
• Also  makes it easier to retrieve,  use or manage an information resource.
• Commonly stored in database systems and linked to the objects described.
•  HTML web page and the indexing data held by search engines is also metadata linked to the Information resource through Hypertext links to the URL.
•  On the whole, the metadata can answer what, why, how, when, who and how about every facet of the data that are being documented.
• Metadata could be both Machine and Human generated description of a resource e.g. Bibliographic Database and OPAC.

3.2 PURPOSE OF METADATA

• To facilitate discovery of relevant information in the context of www and internet and helps to organize electronic resources.
• To be a source of bibliographic data.
• To facilitate users for data searching and browsing and instruct how to interpret the data and, how to transfer the data and data documentation.
• Facilitate inter operability and supports digital identification and support archiving and preservation
• To characterize the original work sufficiently for the user to understand its contents ,purpose and conditions of use.
•  Serves as a basic tool for cataloguing of web resources and to organize vast amount of information available on the INTERNET
• For easy accessibility and effective use of the required information.

3.3 FUNCTIONS OF METADATA

  Metadata describes the content, physical description, location, type and form of the information necessary for management which includes migration, history dates, security, authentication, file formats. The different functions of Metadata can be enumerated as under:

i.  Resource Discovery :

• Metadata performs the same functions as an efficient, comprehensive and updated catalogue in resource discovery.
• Allowing resources to be found by relevant criteria.
• Identifying resources.
• Bringing similar resources together and separating dissimilar resources providing location information.

ii. Organizing Electronic Resources

Unprecedented growth of Web-based resources, aggregate sites/ portals is immensely useful in:

• Building the static Web Pages dynamically from mete data stored in data bases.

• Organizing Web Information through channels as channels are pre-selected Web sites that automatically “push” streams of information to a users browser used for continuously updated information.

iii. Interoperability:

• Interoperability is the ability of multiple systems with different hardware and software platforms, data structure, interface and Networks effectively to exchange with minimum lose of contents and functionality and to use the information that has been exchanged in a purposeful  manner.

iv. Digital Identification:

Most of the metadata schedules include:

• ISBN to uniquely indentify the work or object to which the metadata refers.

• The location of a digital object may also be assigned using a file name like  Uniform Resource Locator (URL) or Digital Object Identifier (DOI). Persistent URL are preferable because file locations change frequently making URL and therefore metadata records invalid.

v. Archiving and Preservation:

As and when the hard ware and software technologies change, the Digital resources will not survive in usable form in future because the digital information is fragile and every possibility of being corrupted or altered.  Hence Metadata is:

• To ensure that resources will survive and continue to be accessible in the future.

• To track the lineage of a digital object (where it came and how it has changed over time) to detail its physical characteristics and to document its behavior in order to emulate it on future technologies, it is highly essential that Archiving preservation require special elements.

3.4 TYPES OF METADATA

Meta data can be grouped into three types: Descriptive, Structural and Administrative.

i.        Descriptive metadata

It refers to the intellectual content and associations of a document or resource in such a way that facilitates search identification and collection of information. It includes elements like title, author, date of creation or publication, abstract, keywords, information regarding the analog source from which a digital object is derived.

ii.      Structural  Metadata:      It describes the structure of file, dataset or other information package that is being described. Also indicates how related files are bound together and how the object can be displayed and disseminated on variety of systems. Narrates the attributes of an object like size, electronic format and digital capture process.

iii.    Administrative Metadata:

      It includes metadata for object management, right management, maintenance and preservation.

3.5 BENEFITS OF METADATA

• Resource Dscovery, Location and Resource Documentation
• Resource Selection, Evaluation and Assessment
• Safeguarding Intellectual Property Right
• Facilitates to filter obsolete data and provide only current information
• Permits to sort the information according to various forms besides according to subject content.

4.1 INTRODUCTION

Finding relevant information on the World Wide Web has become increasingly problematic due to unprecedented emergence of networked resources. Current web indexing to satisfy the demand for resource discovery tools is to be a poor substitute for richer varieties of resource description.   Dublin Core is an initiative to create a digital “library card catalogue” for the web.The Dublin Core Metadata Element (DCME) Set is a standard for cross domain information resource description. It was developed to be simple and concise for describing Web-based documents. It is extensively used to describe digital materials such as composite media like Web pages, Image, Sound, Text and Video.

4. 2 BACKGROUND

The Dublin Core Metadata Initiative began in March 1995.The DCME Set arose from discussions at a Work shop in 1995 sponsored by OCLC and the National Centre for Super Computing Application (NCSA) which brought together librarians, digital library researchers, content experts and text mark-up experts to promote better discovery standards for electronic resources.  As the work shop was convened inDublin, Ohio, the element set was named as Dublin Core. The “Core” refers to the fact that the metadata elements set is a basic but expandable. The Dublin Core Metadata Initiative (DCMI) is looking after the continuing development of Dublin Core and related specifications and also took initiatives to promote wide spread acceptance of metadata standards and practices. Dublin Core is made up of 15 metadata elements that has emerged from this effort in interdisciplinary and international consensus building that offer expanded cataloguing information and improved document indexing for search engines programs.

4.3 WHAT IS DUBLIN CORE METADATA STANDARD?

• It is by far the most important metadata initiatives for web resource description.
• It is an exchange format for sharing records.
• Dublin core standard was intended to be descriptive rather than evaluating.
• It is an effective element set for describing a wide range of networked services.
• It is an excellent tool for resource discovery for networked resources.

4.4 MISSION OF DUBLIN CORE

• Confronted with exponential growth of electronic resources and problem to catalogue all these resources, the goal was:
• To define a few elements and some simple rules that could be applied by non cataloguers.
• Simplicity of creation and maintenance.
• Interoperability among collections and indexing systems.
• Extensibility
• Commonly understood semantics

4.5 FORMS OF DUBLIN CORE

Two forms of Dublin Core exists: Simple Dublin Core and Qualified Dublin Core. Simple Dublin Core expresses elements as attribute-value pairs using just the 15 metadata elements from the Dublin Core Metadata Elements Set(DCMES).

Qualified Dublin Core using Audience, Provenance and  Rights Holder increases  the specificity of metadata by adding information about encoding schemes, enumerated lists of values, or other processing clues. 

4. 6 THE DUBLIN CORE 15 ELEMENT SET

1. TITLE. The name given to the resource by the Creator or Publisher. A Title will be a name by which the resource is formally known. If the Title is in HTML then the source document be viewed and the title heard (if any)is also included as a Title.

2. AUTHOR or CREATOR. The person(s) or organization(s) primarily responsible for the intellectual content of the resource. For example, authors in the case of written documents, artists, photographers or illustrators in case of visual resources.

3. SUBJECT or KEYWORDS. The topic of the content of the resource. Typically, a Subject will be expressed as keywords, phrases, or classification codes that describe the topic of the resource.

4. DESCRIPTION. An account of textual description of the content of the resource, including abstracts in the case of document-like objects or content description in the case of visual resources and reference to a graphical representation of content.

5. PUBLISHER. The entity responsible for making the resource available in its present form, such as a publisher, a university department, or a corporate entity.

6. OTHER CONTRIBUTORS. Person(s) or organization(s) in addition to those specified in the Creator element who have made significant intellectual contributions to the resource, but whose contribution is secondary to the individuals or entities specified in the Creator element.

7. DATE. The date when the resource was made available in its present form. A date associated with an event in the life cycle of the resource.

8. RESOURCE TYPE. The category of the resource, such as home page, novel, poem, working paper, technical report, essay, dictionary. It is expected that Resource Type will be chosen from enumerated list of types.

9. FORMAT. The physical or digital manifestation of resource. The data representation of the resource, such as text/html, ASCII, Postscript file, executable application. Format will be assigned from enumerated lists such as Registered Internet Media Types. Format may include the media-type or dimensions of the resource.

10. RESOURCE IDENTIFIER. String or number used to uniquely identify the resource. Examples from networked resources include URLs , URNs. , Digital Identifier Object and ISBN.

11. SOURCE. The work, either print or electronic, from which this resource is delivered, if applicable. A Reference to a resource from which the present resource is derived.

12. LANGUAGE. Language(s) of the intellectual content of the resource.

13. RELATION. Relationship to other resources i.e reference to a related resource.

14. COVERAGE. The extent or scope of the content of the resource. The spatial locations(a place name or geographic co-ordinates) and temporal durations (a period label, date or date range) characteristics of the resource.

15. RIGHTS MANAGEMENT. The content of this element is intended to be a link (a URL or other suitable URI as appropriate) to a copyright notice, a rights-management statement, or perhaps a server that would provide such information in a dynamic way. Rights information often encompasses Intellectual Property Rights, Copyright and various property rights.

4.7 QUALIFIED DUBLIN CORE

• Audience, Provenance and Rights Holder are its elements but not part of Simple Dublin Core   which has 15 elements.

• AUDIENCE. A class of entity for whom the resource is intended may be determined by the creator or publisher.

• PROVENANCE. A statement may include a description of any changes in ownership and custody of the resource since its creation that are significant for its authencity, integrity and interpretation.

• RIGHTS HOLDER. A person or organization owning or managing rights over the resource. To indicate the entity it is better to use the URI or name of the Rights Holder.

5.0 REFERENCES

1. Baker, Thomas. A Grammar of Dublin Core. D-lib. Magazine. Oct.2000, Vol. 6, No. 10.

2. Bretherton. F& Singley, P.T. Metadata : A users view. Proceedings of the International Conference on very large databases  1994., p.1091—1094.

3. Harvey, Ross& Holder, Philip (2004). Organising Knowledge in a global society. Wagga wagga NSW: Charles Sturt Univ.

4. NISO. Understanding Metadata. 2004,  NISO Press, Berthesda Avenue, USA.

5. Stuart L, Weibel, & Traugott, Koch. The Dublin Core Metadata Initiative: Mission, Current Activities and Future Directions.